Accounting - City of Somerset, Kentucky

If you have a question about the city’s finances, you’re in the right place. The accounting department prepares the city’s annual budget and handles all internal finance operations.

What does the accounting department do?

In addition to preparing the annual budget, the accounting team also:
• Prepares internal monthly financial statements
• Conducts internal audits
• Handles accounts payable for all city departments
• Handles city assets and city insurance
• Implements all new GASB statements
• Payroll
• Houses the purchasing department, where all bids are issued

Where should I send an invoice?

Please email all invoices for services rendered to the City of Somerset to the Accounts Payable department at: [email protected]

Or mail to:

P.O. Box 989
Somerset, KY 42502

Purchasing Department

The city’s centralized purchasing department is responsible for developing bid specifications jointly with other city departments, obtaining bids through advertising and direct solicitation, establishing and monitoring price agreement contracts, and issuing purchase orders.

We are committed to supplying the city with appropriate quality products and services at the lowest possible cost while following the standards in our governing ordinance to best serve the city and the business community.

The City of Somerset reserves the right to accept or reject any bid.

Please contact Purchasing Manager Gerald Roberts at 606.679.6366 or [email protected] for more information.

Current bids

All bids must be sealed and clearly labeled on the outside of the bid. Late bids will not be accepted.

Send all bids to:
City of Somerset
306 E. Mt. Vernon St., Somerset, KY 42501
Attn: City Clerk’s Office, First Floor

Gas Department Mowing Bid: Deadline 8.30.22

The City of Somerset Gas Department will be accepting sealed bids for mowing approximately 160 miles of the gas pipeline Right of Way in Casey, Pulaski, Laurel, Clay, and Leslie Counties. Bid will be in effect for the 2022 calendar year. For more information, see attached Exhibit “A” or contact City Clerk’s Office at 606-679-6366 or go to the City’ web page under “Current Bids”. Direct questions or to schedule a tour of sites if needed, please contact Bruce Neely, Gas Department Manager, at 606-425-4374. Bids must be submitted on Exhibit “A” bid sheet and signed by bidder and received no later than 10:00 am on August 30th, 2022 then opened and read aloud. Bids should be in a sealed envelope and addressed to:

Attn: Gas Dept. Mowing Bid Transmission
City of Somerset
306 E. Mt. Vernon Street Somerset, KY 42501

The City of Somerset reserves the right to reject any or all bids, or to accept any proposal as may be deemed in its interest. The Successful bidder shall be M-7 Qualified and insured, at time of bid opening. Bid shall include copies of M-7 Qualification, General Liability Insurance, and Workers Comp Insurance.

Nick Bradley Alan Keck

City Clerk, City of Somerset Mayor, City of Somerset

2022-transmission-gathering-pipeline-mowing-bid-exhibit-a Download

Comprehensive Plan RFP: Deadline 9.1.22

REQUEST FOR PROPOSALS/QUALIFICATION

SOMERSET, KENTUCKY COMPREHENSIVE PLAN

Somerset is a city of approximately 15 square miles. It is the county seat of Pulaski County and is located approximately 75 miles due south of Lexington and 35 miles north of the Kentucky-Tennessee Border. Somerset in the county seat of Pulaski County.

Somerset has 2020 census population of just under 12,000 people. The city has had a simple zoning and land use regulation under KRS 100 for decades. The last major zoning ordinance update being in 2000. The land use plan under pining the ordinance or statutory “comprehensive plan” is memorialized by a “land use map” of real property in and around the City.

Description of the Project

Part A: Review and Update of the Planning and Zoning Land Use Map (Comprehensive Plan).

The contracted consultant sought will conduct a review of the City’s land use map to meet all requirements of KRS 100. The ten-year review is a statutory requirement for City’s planning and zoning jurisdiction. The review would include suggestions for the land use map which would promote harmonious land use, land value, and overall and welfare of the community. The last review is believed to have occurred in 2013-14 and done internally by the City. Somerset now seeks external contractor to guide the City on the map update.

Part B: Review of the City’s Nomination Wards for City Council for proper apportionment following the 2020 Censes. If the apportionment is out of balance, suggestions for new wards is sought.

Somerset is governed by the traditional Mayor-Council scheme. While City Council members are voted at large (city wide), they are nominated from 12 wards. Part B of the project would be a review the wards in light of the 2020 census to assure proper apportionment between the wards.

Both Part A and Part B reviews will resort in a brief narrative report with maps and will include a public comment meeting. Said report shall be in such a format which can be suggested by the Planning and Zoning Commission and enacted by ordinance by the City Council.

A steering committee or the City Attorney, Zoning Staff Director, member of the Zoning Commission, and a City Council Person will be used to guide the project’s Administration. Staff of the City’s Planning and Regulation Department will be the primary point of contact for the plan, will attend (but not lead) public meetings, and will be available to provide assistance. Other City staff will be available to answer questions in their areas of expertise (including GIS mapping assistance) and experience working in the community.

Selection Process

The steering committee will evaluate the proposals/qualifications that are submitted. From those, the best proposals will be invited to make presentations to the committee via zoom meeting. It is anticipated that two to three firms will be invited, but the number will depend on the strength of the proposals/qualifications. The steering committee will choose one of those firms with which to enter negotiations for a contract to prepare the plan.

The City of Somerset and the steering committee reserve the right to issue a new RFP/RFQ should it determine the proposals/qualifications submitted or the subsequent presentations indicate the firms are not able to meet the City’s needs.

All inquiries are to be directed to John Adams, Somerset City Attorney, at [email protected].

Tentative Schedule

RFP/RFQ issued First Full Week of July 2022

Questions to be submitted during the Month of July 2022

Addendum to RFP/RFQ issued, if necessary First Full Week of August 2022

Deadline for RFP/RFQ submittals September 1, 2022

Finalists to be selected and notified Second week of September 2022

Presentations/Interviews Last two weeks of September 2022

Selection of firm by First week of October 2022

Contract approval by Mayor and City Council by First week November 2022

Notice to proceed November First Week of November 2022

After a contract is awarded, the new review report must be ready in 6 months.

Submissions

Responses should be submitted to John Adams, Somerset City Attorney, at [email protected].

Submissions must identify staff that will perform the majority of the work and identify their respective primary areas of responsibility.

Submission should discuss the firm and its staff’s experience in the following areas:

Working with communities similar to Somerset, whether inside or outside Kentucky
Preparing comprehensive plans for Kentucky communities
Addressing the Special Issues identified above, in a comprehensive plan or special study
Obtaining public input for comprehensive plans or similar plans or studies

Submissions must arrive by September 1, 2022, via email to [email protected]