Accounting | City of Somerset, Kentucky

If you have a question about the city’s finances, you’re in the right place. The accounting department prepares the city’s annual budget and handles all internal finance operations.

What does the accounting department do?

In addition to preparing the annual budget, the accounting team also:
• Prepares internal monthly financial statements
• Conducts internal audits
• Handles accounts payable for all city departments
• Handles city assets and city insurance
• Implements all new GASB statements
• Payroll
• Houses the purchasing department, where all bids are issued

Where should I send an invoice?

Please email all invoices for services rendered to the City of Somerset to the Accounts Payable department at: [email protected]

Or mail to:

P.O. Box 989
Somerset, KY 42502

Purchasing Department

The city’s centralized purchasing department is responsible for developing bid specifications jointly with other city departments, obtaining bids through advertising and direct solicitation, establishing and monitoring price agreement contracts, and issuing purchase orders.

We are committed to supplying the city with appropriate quality products and services at the lowest possible cost while following the standards in our governing ordinance to best serve the city and the business community.

The City of Somerset reserves the right to accept or reject any bid.

Please contact Purchasing Manager Gerald Roberts at 606.679.6366 or [email protected] for more information.

Current bids

All bids must be sealed and clearly labeled on the outside of the bid. Late bids will not be accepted.

Send all bids to:
City of Somerset
306 E. Mt. Vernon St., Somerset, KY 42501
Attn: City Clerk’s Office, First Floor

Blacktop Bid: Deadline 5.28.21

The City of Somerset will be accepting sealed bids for blacktop and coldmix for the fiscal year 2021-2022. Bids must be received by 10:00am on May 28, 2021 and should be addressed as follows:

Attn: Blacktop Bid
City of Somerset
306 E. Mt. Vernon Street
Somerset, KY 42501

Blacktop and coldmix should be bid per ton, picked up and per ton applied. Resurfaced roads are to be tacked by contractor. All materials must meet Kentucky Transportation specifications.

Materials must be applied within 15 days of approval by Council. The City of Somerset reserves the right to reject any or all bids.

Concrete Bid: Deadline 5.28.21

The City of Somerset will be accepting sealed bids for “Class A” and “Class B” concrete for the fiscal year 2021-2022. Bids must be received by 10:00am on May 28, 2021 and should be addressed as follows:

Attn: Concrete Bid
City of Somerset
306 E. Mt. Vernon Street
Somerset, KY 42501

All materials must meet Kentucky Transportation Department specifications. Bids must list any additional costs such as short haul or delivery charges. The City of Somerset reserves the right to reject any or all bids.

Sidewalk Bid: Deadline 6.1.21

The City of Somerset will be accepting sealed bids for the construction of new and replacement sidewalks to be performed at various times and locations in the City of Somerset.

All bids shall be for sidewalk preparation, forming, and labor to pour the lengths as shown on the City Official Bid sheet and to the specifications for the City of Somerset sidewalks.

All bids shall be on the City Official Bid Sheet and in effect from July 1, 2021 thru June 30, 2022. Official Bid Sheet and specifications may be obtained at the Somerset Energy Center located at 306 E. Mt. Vernon Street.

Bids must be received by 10:00am on June 1, 2021 and should be addressed as follows:

Attn: Sidewalk Bid
City of Somerset
306 E. Mt. Vernon Street
Somerset, KY 42501

For more information about the sidewalk specifications, contact David Hargis, Street Superintendent, at 606-679-1103. The City of Somerset reserves the right to reject any or all bids.

View specifications

Fuel Vendor List: Deadline 6.8.21

The City of Somerset will be accepting vendors that want to be added to the list for unleaded fuel (loads of 8500 gal. or less) and/or uls on-road diesel fuel (8500 gal. or less). Interested vendors should send a letter stating which product(s) they would like to supply, along with their contact person’s name and phone number. Letters should be mailed to:

Attn: Fuel Vendor List
City of Somerset
306 E. Mt. Vernon Street
Somerset, KY 42501

Letters must be received no later than 10:00am on June 8, 2021.

EMS Medical Supplies Bid: Deadline 6.9.21

The City of Somerset will be accepting sealed bids for medical supplies for Somerset-Pulaski EMS. The bid price will be in effect from July 1, 2021 thru June 30, 2022 and should be a delivered price. Specifications for the bid can be picked up at the Somerset Energy Center. Bids must be received by 10:00am on June 9, 2021 and should be addressed as follows:

Attn: Medical Supplies Bid
City of Somerset
306 E. Mt. Vernon Street
Somerset, KY 42501

The City of Somerset reserves the right to reject any or all bids.

View the medical bid list.

EMS Medical Oxygen Bid: Deadline 6.9.21

The City of Somerset will be accepting sealed bids for medical oxygen supply and delivery for Somerset-Pulaski EMS. The bid price will be in effect from July 1, 2021 thru June 30, 2022 and should be a delivered price. All additional costs and surcharges must be quoted.

Oxygen Delivery Specifications

Refill of all tanks:
Customer-owned “D” cylinders
Non-customer owned “D” cylinders(must have integrated regulators) Non-customer owned “M” cylinders(122cf)
Non-customer owned “H” cylinders(251cf)

Minimum of (1) delivery per week
Daily rental price on non-customer-owned cylinders calculated monthly Hydro testing performed on customer-owned cylinders as needed.

Bids must be received by 10:00am on June 9, 2021 and should be addressed as follows:

Attn: Oxygen Supply Bid
Somerset Energy Center
306 E. Mt. Vernon Street
Somerset, KY 42501

The City of Somerset reserves the right to reject any or all bids.

View the oxygen supply list.