Accounting - City of Somerset, Kentucky

If you have a question about the city’s finances, you’re in the right place. The accounting department prepares the city’s annual budget and handles all internal finance operations.

What does the accounting department do?

In addition to preparing the annual budget, the accounting team also:
• Prepares internal monthly financial statements
• Conducts internal audits
• Handles accounts payable for all city departments
• Handles city assets and city insurance
• Implements all new GASB statements
• Payroll
• Houses the purchasing department, where all bids are issued

Where should I send an invoice?

Please email all invoices for services rendered to the City of Somerset to the Accounts Payable department at: [email protected]

Or mail to:

P.O. Box 989
Somerset, KY 42502

Purchasing Department

The city’s centralized purchasing department is responsible for developing bid specifications jointly with other city departments, obtaining bids through advertising and direct solicitation, establishing and monitoring price agreement contracts, and issuing purchase orders.

We are committed to supplying the city with appropriate quality products and services at the lowest possible cost while following the standards in our governing ordinance to best serve the city and the business community.

The City of Somerset reserves the right to accept or reject any bid.

Please contact Purchasing Manager Gerald Roberts at 606.679.6366 or [email protected] for more information.

Current bids

All bids must be sealed and clearly labeled on the outside of the bid. Late bids will not be accepted.

Send all bids to:
City of Somerset
306 E. Mt. Vernon St., Somerset, KY 42501
Attn: City Clerk’s Office, First Floor

Police Vehicle Bid 1: Deadline 9.6.23

The City of Somerset Police Department will be accepting sealed bids for (4) AWD Police SUV type vehicles. Minimum Specifications are as follows:

One should have aluminum wheels
Three should have black steel wheels and police spotlight
All should have V8 engine
All should be white in color

Bids must be received by 10:00am on September 6, 2023 and should be addressed as follows:

Attn: Police Vehicle Bid #1
City of Somerset
306 E. Mt. Vernon St.
Somerset, KY 42501

For more information contact Josh Wesley at 606-678-5176. The City of Somerset reserves the right to reject any or all bids.

Police Vehicle Bid 2: Deadline 9.6.23

The City of Somerset Police Department will be accepting sealed bids for (1) AWD Police SUV type vehicle. Minimum Specifications are as follows:

Aluminum wheels
V8 Engine
White in color

Those seeking to bid must be willing to accept on trade and list trade-in value for the following vehicles:

2014 Charger Vin#2C3CDXAT3EH133040
2014 Caprice Vin#6G3NS5U22EL932993
2018 Charger Vin#2C3CDXKT3JH224480
2011 Crown Victoria Vin#2FABP7BV2BX119636

*The exact condition of all the listed vehicles varies. Some run and drive and are in good mechanical condition. Some vehicles may have engine, transmission, or other mechanical issues. They may also have some body or paint damage. It is encouraged for all bidders to examine the vehicles in person before submitting a trade proposal. To make an appointment to view the vehicles, contact the Somerset Police Department at 606-678-5176. All bid winners will be responsible for the removal of vehicles. Vehicles are being traded as-is.

Bids must be received by 10:00am on September 6, 2023 and should be addressed as follows:

Attn: Police Vehicle Bid #2
City of Somerset
306 E. Mt. Vernon St.
Somerset, KY 42501

The City of Somerset reserves the right to reject any or all bids.

MEMBRANE FILTRATION REPLACEMENT: Deadline 9.11.23

The City of Somerset issues a Request for Proposal (RFP) from Manufacturer/Supplier of Membrane Treatment Equipment for replacement of the existing water treatment membranes. The MEMBRANE FILTRATION REPLACEMENT Project is located at the Somerset Water Treatment Plant (WTP), South US 27, Somerset, Kentucky. It is further defined by WRIS Project Number WX21199147.

This RFP is intended to address the anticipated scope of work and to outline information Somerset requires from those who wish to respond to this solicitation. Somerset requires a written proposal, including fee structure, in order to be considered.

Somerset WTP installed ZeeWeed 1000 Water Treatment Membranes by SUEZ Water Technologies & Solutions in 2014. Based on the projected life of the current membranes, it is now time to replace the membranes. The successful proposer shall be able to supply the most current version of their membrane equipment and it shall be compatible with the ZeeWeed 1000 technology, and all of its ancillary equipment.

At a minimum, all proposals should address Scope of Work, Equipment, Off-Site Support, On-Site Support, Warranty, Personnel, Schedule, and Delivery of New Membranes. A detailed price for the proposed services shall be included in the proposal.

Sealed proposals for the following work will be received by the City of Somerset, Pulaski County, Kentucky at the Somerset Energy Center, 306 East Mt. Vernon Street, Somerset, Kentucky 42501, until 2:00 p.m. local time, Monday, September 11, 2023.

Sealed proposals for this Contract shall be clearly marked on the outside of the envelope as follows:

“Sealed Proposal for Membrane Replacement at Somerset WTP”. Not to be opened until 2:00 p.m. local time, Monday, September 11, 2023.”

If forwarded by mail, the sealed envelope containing the proposal must be enclosed in another envelope and mailed to the City of Somerset, allowing sufficient time for such mailing to reach this address prior to the scheduled closing time for receipt of proposals.

Somerset reserves the right to reject any and all proposals received, and to select the proposal it determines to be in the City’s best interest.

Anticipated funding for this project is to be provided through Kentucky Infrastructure Authority Loan and Grant programs.

Somerset is an equal opportunity employer.

For Proposal information on this RFP, please contact Jon Hammond at [email protected]

CITY OF SOMERSET
Alan Keck, Mayor